Smart Business: 10 Tips for Surviving in Bad Times
September 26, 2008
We are in a terrible economic environment and many of you are feeling the pinch. There’s nothing you can do to increase demand for walls and ceilings, so the focus needs to be on increasing your share of the diminished market. This means landing a higher percentage of the jobs available and focusing on the most profitable ones. Here are some ideas for doing so.
1- Less can mean more.
The natural tendency for contractors when work slows down is to frantically chase any jobs around. Projects that might have had a handful of bidders a year or two ago now may have a dozen or more. The marketplace comes to resemble a shark feeding frenzy, except nobody gets enough to eat.
Long ago I read of a study that maintained when there are a dozen or more bidders on a construction project, it’s virtually impossible for a contractor to turn a profit. That much competition will drive the bid prices so low the only way to win is to make an estimating mistake. So think outside of that box. Instead of joining the feeding frenzy, look to nibble on little market niches that may be underserved.
During the early 1990s, the construction market in California hit the skids. I was attending a mechanical contractor convention back then when I struck up a conversation with one of the members from Southern California, and asked how he was weathering the storm. He told me work had dried up almost completely when he got an opportunity to handle a parking garage project. There wasn’t much to the mechanical scope, just drain piping and a little bit of ventilation, but none of his competition was interested in the job and he was grateful for table scraps. His firm took on the project and it turned into a slew of similar jobs around the region that he said kept his company alive during the downturn.
I’m not sure what might be comparable to parking garages in your line of work, but you know your markets better than I do and might do well to start considering jobs you formerly turned your nose up at. Maybe they were too inconsequential to bother with when business was booming but now may deserve a second look.
Caution: If the reason you decided against pursuing certain jobs was you didn’t trust the owner or GC, that’s still good reason to avoid them.
2- Do what you do well.
Every business does some things better than others. What’s your specialty? Is it wallboard or stucco? Residential or commercial? Maybe you handle certain types of job site challenges better than most people in your field. Maybe certain types of jobs have proven more profitable than others.
Define for yourself what your business specialty is. Then start promoting your company as the problem solver in that line of work.
3- Network like crazy.
As noted, the bid markets tend to be overcrowded at times like this. As much as possible, you want to land negotiated jobs where you’re not competing against a horde of competitors, some perhaps of questionable competence and integrity. You want to be invited to take a look at challenging jobs or get a last look after the bidding is done. This means firming up your business contacts and making new ones at every opportunity.
Networking means more than schmoozing with strangers at a cocktail party. In fact, it’s even more important to stay in touch with people you already know. Make calls to former customers you’ve worked with successfully to see if they have any work in the hopper or can refer you to someone who does. Join local business, social and charitable groups and show up at their meetings and events. Mingle with people from other trades for the sake of mutual referrals.
Collect business cards from influential people until your pockets can’t hold any more. It’s more important to collect business cards than to give yours to them. That’s because you have no control over what they do with yours. Most will discard them or file them where they’ll never be seen again. But once you have their contact information in hand, you have the ability to follow up with e-mails, phone calls, mailings, personal notes, business leads, etc.
4- First impressions last.
Making contact with influential people is like getting fish to notice your bait. The bigger challenge is convincing them to strike and then landing them in your boat. You can put in hours of schmoozing to get the phone to ring with a potentially lucrative business deal, then a phone receptionist with a lackadaisical or surly attitude can kill it within seconds.
Customer courtesy and customer service are always important, but critically so when times are tough. Make sure everyone in your company who comes in contact with customers are trained to put on a happy face and make customers and prospects feel good about doing business with you. Teach them to learn clients’ names and address them by such. (Use Mr. & Ms. formalities until first-name bonds get established.) Grant them little favors, and always keep in mind that you never know when the job of a lifetime may drop in your lap. Assume that every phone call, every conversation, could be the one that turns your life and business around.
5- Make it easy to do business with you.
I’m continually astounded by the unnecessary barriers many businesses put in place between themselves and customers. Not long ago, I needed to pick something up at a local lawn and garden center, and called a little before 6:00 p.m. to inquire whether they were still open. “We close at 6:00,” said the lady answering the phone. I told her I could be there within 10 minutes and if she’d mind staying open until I got there. “Sorry, we close at 6:00,” came the stern reply.
Guess which lawn and garden store never gets another dime of my business. This is not a time to invoke stupid rules and rigid company policies.
Here’s a positive example: for many years I’ve dealt with an HVAC company that as a rule doesn’t like to accept credit card payments. But I prefer to pay for home services with a credit card as a matter of convenience, plus I build up miles with a card linked to an airline’s frequent flyer program. No problem. Even though they don’t advertise credit card payment, the company will accept them upon request. If someone wants to pay for your services with a credit card, don’t say no. Get yourself registered with a credit card provider. If a customer’s schedule is inconvenient to you, bend over backwards to alter yours to accommodate theirs.
6- Practice guerilla marketing.
“Guerrilla Marketing” is a term coined by advertising and marketing expert Jay Conrad Levinson in a popular 1984 book by that title, along with numerous sequels. It encompasses low-budget, unconventional ways to promote your business by using energy and imagination instead of big marketing expenditures. I encourage you to visit to www.gmarketing.com and read some of the articles and books. You’ll come away with dozens of ideas for getting your phone to ring at a much lower cost than big-budget Yellow Pages ads.
Here’s one example: look for cross-marketing opportunities between commercial and residential clientele. The employees who work for the businesses that hire you may also have home projects that need to be done, or neighbors to refer you to. Similarly, homeowners you work for have jobs with businesses that may also need your services at certain times. Consider offering discounts and referral fees to people who come through with job leads.
7- Build trust.
Successful business relationships hinge on trust. People want to do business with people they can rely on to keep promises and perform all the crucial tasks associated with a given job. Hard times make it extra important for your crews to show up on the job when needed, meet schedules and perform professionally in every way. If someone does make a mistake, fess up to it and do whatever it takes to make it right.
When work is slow desperation tempts many contractors to exaggerate their capabilities. That always comes back to bite you. A favorite saying of mine is, “under-promise and over-deliver.” If you tell someone you’ll get something done in a week and it takes 10 days, it tells that person your word is no good. If you tell him it will take two weeks and you get it done in 10 days, you’re a hero. Same result, but the latter builds trust while the other destroys it.
8- Distinguish between NICE-TO-HAVE and critical.
Businesses tend to accumulate a lot of luxuries when they’re on a roll-and many of you were on a roll throughout the 1990s and the early part of this decade thanks to the greatest extended construction boom this country has ever seen. That’s over and now it’s time to fix a penetrating gaze on your favorite toys.
It’s easy to rationalize gas-guzzling SUVs, club memberships, plush quarters and other expensive accountrements as business assets. But do their benefits align with their cost? Nobody likes to give anything up, but current business conditions may compel cost cutting, and cutting back on big-ticket items goes a longer way toward sustaining your business than rationing paper clips.
9- Protect your people assets.
Employees rank high as a big-ticket expense, and letting some go may be unavoidable in a downturn. But make it a last resort rather than a knee-jerk reaction, at least when it comes to good performers. The market will eventually regain health, and when it does you don’t want to be turning down work because you don’t have the manpower to handle it. Then you’ll have to scramble along with everyone else to fill positions and end up hiring warm bodies of questionable worth.
To the extent you can afford it, you can make good use of slack time by putting your people to work on things like equipment maintenance or training. If you have people of more or less equal value, before letting one go, bring them together, explain your economic pinch, and ask if all of them might be willing to give up some pay or hours as an alternative to laying off one or more of them.
For years I’ve listened to construction contractors identify labor force recruitment as their single biggest problem. If you have diamonds in the rough, make it a priority to retain them.
10- Reinforce community ties.
Most people and businesses prefer to patronize local companies that walk the same streets and contribute to the same tax base. When times are tough organizations like the Chamber of Commerce, Rotary Club and various other civic and charitable organizations can be a lifeline for struggling companies. Fellow members tend to do business with one another and are a rich source of referrals.
Instead of tossing megabucks at Yellow Pages advertising, invest your marketing dollars in local church bulletins, youth sports programs and the like. Expense tends to be nominal and the return on these investments high. Church bulletins are read by virtually the entire target audience, and those people will go out of their way to patronize and refer companies that support their religious institutions. So, too, will the parents of kids on the baseball and hockey teams whose uniforms bear your logo. W&C